User Manual Chapters to Read
Topic: Vendors Catalog
Before doing large amounts of data entry you first want to get acquainted with how Catalogs work in XpertMart™: how to add records, edit records and search records. The easiest way to learn how to do this is in the Vendors Catalog.
the Vendors Catalog. You'll notice that in the bottom right hand corner
are three ?s in the record boxes in the lower left-hand corner. This
there are no records in the catalog. You will see this every time you
catalog for the first time.
press the New Record button on the toolbar to add a new vendor. Notice
the three record boxes now show 1,1,0. Also notice that all the buttons
toolbar appear grayed out except for the Save button and the Delete
This indicates that you are adding a record and until you choose to
it or delete you cannot do anything else.
ahead and enter your vendor info: company name, address, phone, email,
and so on. When you are done, press Save. Notice that now the rest of
toolbar button appear active.
If you are running XpertMart on Java 5 (Intel Mac) then you need to
press <Return> after you enter data in a field, or you can also
<Tab> to another field. But if you just enter data into a field
and then press the Save button you will get a "Required Value Missing"
add a second vendor now. Do this by once again pressing the New Record
Notice that the three record boxes now show 2,2,0. Keep an eye on these
as you work in Catalogs. You'll see the number increase every time you
common beginner mistake is to open a Catalog and just start typing and
data. If you do this you are overwriting the existing record, not
new one. Which is why it's a good idea to keep an eye on those three
you are done entering the second vendor's data, press Save. Now add two
vendors so you have a total of 4 records in the Vendors Catalog.
the Vendors Catalog. Now go back to the Main Menu in XpertMart™
and open the
Vendors Catalog again. Notice the records bar shows 1,4,4. This is
there are a total of 4 records in the catalog and you are looking at
of those four.
the green arrow keys in the toolbar at the top to navigate through the
Press the next record button to advance to the second vendor. Notice
records bar shows 2,4,4. Practice scrolling through the catalog by
Next Record and Previous Record buttons. Now try the First Record and
Record buttons to jump to the fourth vendor and back to the first.
simple, but the principles are the same whether you are working with 4
add three more vendors. By now you should be getting the hang of it:
Record, watch the records bar grow by one, enter data, press Save. On
vendor do not enter an address.
now add one more vendor so you have a total of eight. Press the First
button. The record bar should show 1,8,8. Use the Next Record button to
through the records until you reach the 7th entry. Now enter the
information you didn't enter before. Press Save.
go to the next record (the 8th vendor) by pressing the Next Record
go back to the 7th vendor by pressing the Previous Record button.
Where's the address you just entered? Not to worry...the data you
still there, the view just hasn't refreshed. Since the XpertMart™
setup to work in a network environment you need to refresh the view to
latest changes you've made to the database. You do this by pressing the
ahead and press the First Record button to jump to the first vendor.
the Next Record button to scroll through the catalog until you get to
vendor. Now do you see your address data? It was there all along. The
Record button not only jumps you to the first entry in the catalog, it
refreshes the view so you can see all recent changes made to the
let's add two more vendors. Press the New Record button to add another
Notice you don't have to scroll to the last vendor to add a new one.
press the New Record button any time and it will add a new entry to the
catalog. The records bar helps you keep track of how many records you
the catalog and where you are at that point.
should now have a total of 10 vendors in the Vendors Catalog. You
comfortable with all of the steps we've done so far before you move on
next lesson. If you need more practice, open the Brands Catalog and
of your brands there.
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