User Manual Chapters to Read
open the Classes Catalog and enter each of your Classes. If you will be
Subclasses and Types, do the same for these.
the Departments Catalog. Notice the 3 ?s in the records bar. Now you
haven't created Departments, these are just different levels of
for your merchandise. An actual Department is a unique combination of a
Class, Subclass and Type.
ahead and click the New Record button. Select a Line from the drop-down
then a Class. If appropriate, also pick a Subclass and Type. When
all four selections, press Save. This is your first Department.
the New Record button and repeat these steps to create a second
Notice the drop-down menus. Up until now all of our data entry has been
fields. For the first time we are selecting data that has already been
are embedded catalogs: they are pointing to a catalog that already
Notice the faint gray box around the Lines Catalog and the other three.
Notice the two buttons: one pointing
down and one pointing to the right. The one that points to the right is
Zoom button that will take you directly to the original catalog. Click
Zoom button if you want to make any changes to the original entries in
catalog, such as editing the name of an existing Line or adding a new
that when you zoom out to the original catalog you do not have to close
catalog you are working on. As you are adding Departments, if you
need to create a new Subclass you can zoom to the Subclass catalog, add
new Subclass, Save and Exit and you'll be right back in the Departments
Catalog. The change you made to Subclass Catalog is now part of your
ahead and enter all of the Departments you came up with into the
Note that the Departments Catalog is an excellent place to use the Copy
to cut down on data entry time. If you have 8 Departments that will all
same Class, for example, you can enter one of these and then use the
button 7 times instead of reentering all of this information.
you are done entering your Departments, practice doing some Queries in
catalog. So far all of the Queries we've done have been in open fields.
doing a Query in a closed field (i.e. an embedded catalog).
an example: follow these steps:
2) Select one of your Classes from the drop-down menu
3) Execute Query
notice the Query pulled all Departments that have the Class you chose.
couple different Queries this way.
that you're done with Departments, let's go to the Brands Catalog. If
haven't already, add some of your brands to this catalog. You do not
enter every single brand at this point, since you can add these on the
using the zoom button. However, the more data you enter into your
Brands & Departments catalogs upfront the easier it will be when
to work on Styles & Items.
Optional Exercise 1:
Download the logo of one of your brands as an image file (such as .jpg or .bmp) and save it in /Main/Images. If you do not have one, get on the Internet and do a search for your brand and right-click on the logo to "Save As."
go to your Brands Catalog and find the entry for this brand.
blank space on the left and use XpertImage to add the logo. Click Save.
you may decide that it is not worth the effort to enter photos and
your database, it is still good to know that this feature exists and
works. On the other hand, if you plan on having a web store you will
want to learn how to use XpertImage.
Open the Seasons Catalog. Enter a new season, such as "Fall 2005". Use XpertDate to enter a start date and end date to the season. Save changes. If you do not plan on using Seasons then you can delete the entry.
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